Staying compliant with Texas labor laws posters involves more than simply hiring and paying employees correctly — it also means providing proper access to legally required workplace notices. Labor law posters are a key part of this compliance, yet many employers in Texas unknowingly make costly mistakes when it comes to posting and maintaining them.
In this guide, we’ll highlight the top 10 common labor law poster mistakes made by Texas employers in 2025 and explain how to avoid them. Whether you’re running a small business or managing HR for a large company, understanding these pitfalls can help you stay compliant and avoid fines or legal trouble.
1. Failing to Display Posters at All
One of the most serious mistakes an employer can make is not displaying any labor law posters in the workplace. Texas and federal agencies mandate that specific posters be visible to all employees during working hours.
Why it matters:
Failing to display the required posters can result in citations, fines, or increased scrutiny during audits or inspections.
Solution:
Ensure you have all current Texas and federal labor law posters in a visible and accessible area like a break room, hallway, or near time clocks.
2. Using Outdated Posters
Labor laws change frequently. New regulations, wage adjustments, and updated rights may require revisions to existing posters. Many employers forget to check for poster updates, which leads to compliance issues.
Why it matters:
Outdated posters may misrepresent employee rights, leading to legal liability and potential penalties.
Solution:
Check quarterly with the Texas Workforce Commission (TWC) and U.S. Department of Labor (DOL) to download or order the most recent versions.
3. Posting Only Federal Posters and Ignoring State Requirements
Another common mistake is assuming that posting only federal labor law posters is enough. However, Texas has its own set of required notices, including those related to unemployment benefits and workers’ compensation.
Why it matters:
Employers must comply with both state and federal laws. Ignoring Texas-specific requirements can result in state-level fines.
Solution:
Post both Texas and federal labor law posters. Refer to the TWC and OSHA to make sure you have everything covered.
4. Not Posting in a Conspicuous Location
Some businesses put labor law posters in back offices, locked rooms, or storage areas — places employees rarely visit. This violates the law’s requirement that posters must be displayed in a high-traffic, easily accessible area.
Why it matters:
Employees must be able to easily read the posters during their normal workday.
Solution:
Post your compliance materials in common areas such as break rooms, cafeterias, or near punch-in stations.
5. Failing to Provide Posters for Remote Workers
With the rise of remote and hybrid work models in 2025, some Texas employers forget that remote employees are still entitled to labor law information.
Why it matters:
Even remote workers have the right to know their labor protections and workplace rights.
Solution:
For fully remote employees, you can provide digital versions of the posters via email, internal portals, or employee handbooks — but this should supplement physical postings for in-office employees, not replace them.
6. Not Posting Posters in Spanish (When Required)
Texas has a large Spanish-speaking workforce. In some cases, especially where the majority of employees speak Spanish, employers are required to post bilingual or Spanish-language versions of labor law posters.
Why it matters:
If employees can’t understand the information, it fails to serve its purpose — and could be deemed noncompliant.
Solution:
When necessary, post Spanish-language versions alongside English posters. Most official government websites offer bilingual downloads.
7. Posting in the Wrong Format or Size
Labor law posters must be readable and unaltered. Shrinking them to fit a bulletin board, printing them in black and white (when color is required), or cutting off parts of the notice can lead to violations.
Why it matters:
Modified posters may not meet visibility or content standards set by federal or Texas laws.
Solution:
Always use the full-size versions of official posters and follow the formatting guidelines set by the issuing agencies.
8. Not Updating Posters After a Business Change
Major business changes — such as relocating, opening a new location, changing the business name, or restructuring the organization — often require labor law poster updates. Many employers forget this step.
Why it matters:
New locations or changing business status may introduce new compliance requirements.
Solution:
Each physical location must have its own updated posters, reflecting accurate business and legal details.
9. Relying on Incomplete or Non-Compliant Poster Providers
Some employers purchase labor law posters from third-party vendors without verifying whether the posters meet current legal standards.
Why it matters:
Not all poster vendors provide accurate, up-to-date materials. Using incorrect posters exposes your business to compliance risk.
Solution:
Download posters directly from official government websites like:
- twc.texas.gov
- dol.gov
- osha.gov
Alternatively, use reputable vendors that offer update guarantees and are recognized by employment law attorneys.
10. Ignoring Industry-Specific Requirements
Some industries in Texas — such as construction, agriculture, or healthcare — may be subject to additional posting requirements not covered by general labor law posters.
Why it matters:
Industry-specific violations can result in citations or fines from regulatory agencies.
Solution:
Check with your industry’s governing body or consult legal counsel to identify any extra posters or notices required in your field.
Final Thoughts: How to Stay Compliant in 2025
Texas Labor law poster compliance isn’t optional. Employers in Texas must understand their obligations and take action to ensure posters are visible, current, and complete. The cost of neglecting this responsibility can include fines, lawsuits, or negative outcomes during audits.
Quick Checklist to Avoid Mistakes:
- ✅ Display both federal and Texas state labor law posters
- ✅ Place posters in highly visible, employee-accessible areas
- ✅ Update posters immediately when regulations change
- ✅ Include Spanish versions where required
- ✅ Provide digital access for remote workers (in addition to physical postings)
- ✅ Use only official or trusted poster sources
By avoiding these top 10 labor law poster mistakes, Texas employers can protect their businesses, support employee rights, and stay fully compliant in 2025.