Regardless the venue of your wedding reception whether it is a hotel, parent’s lawn, a tent or an art gallery, wedding venue set up is something you must emphasis on. Floor plan can help you to host the party in a perfect manner by deciding where to install bar, stage, tables and dance floor.
This will ensure that you utilize the space and display the venue at the same time. For a strategic layout here we have mentioned a guide to perfect hosting of wedding reception with floor plan. Don’t miss to read it out.
Install the dance floor and stage primarily
When you are aware of the room dimension think of complementing it perfectly! Firstly, place the dance floor. The half of total number of guests will be on the dance floor any time. And multiply it by 4.5 to obtain the size of dance floor you need to install. Think of a hotel ballroom or any other established venue with good layout to host your reception.
Choose a large rectangular room for dance floor and the stage for band or DJ. Usually you should place them at the long wall of the room or one end to tune of the dancing numbers for you to groove. Ensure that dance floor is not bothering the guest mobility providing adequate space to pass by and interact with each other.
Tricks to choose the tables
Before starting to complement the floor plan think about the size and shape required for the tables. Will you join at the head table or enjoy at the sweetheart table. Just make sure that you and your beloved are in prime location. So that guests can have a great view of band.
Whether you are choosing rectangular, square or round tables determine the guest number to fit in each table. Guest count helps in determining the right size and shape of the table along with complimentary tabletop. Table must be stunning otherwise there will be a great affect on the service level. You can offer great experience with plates, chairs and glassware even with limited yet well decorated space.
Arrange the tables
Once you have selected the right table types, it’s time to lay them out. This is an important part of wedding venue setup in London. You can have the best seats with the head table to obtain clear view. Even you can set yourself at the sweetheart table just opposite to the dance floor from band.
Newlyweds must be positioned correctly so that they can face the guests and other tables must be arranged symmetrically. U-shape arrangement of tables is ideal keeping the dance floor in the center or along a long wall or keeping an end of the far side of the dance floor.
Specialty items must be taken into consideration including food service, additional bars and photo booths as they need specific room. Consideration is more important when there is limited space. Wedding cake placement is something you must put on display throughout the evening.
Pick up the VIP seats
Start arranging the seats from the head table where the newlyweds and immediate family members will take their seats to get a clear view of the stage. Make sure no one sit across the couple so that the videos and photos can appear great. Head table is ideal to keep close to dance floor leaving ample room behind.
Reserve the close tables for immediate family members and the farther ones for old guests. You can keep the less desirable ones for your friends as they are going to spend more time on the dance floor and at bar.
Make separate room for bar
The interesting thumb rule is to employ a couple of bartenders for every 100 guests. You must have at least 3 bartenders for 150 guests and spread them out for keeping the congestion at bay.
If they walk away from the entrance then guests can easily enter the venue and make their way to the reception before having a glass in their hand. In case the venue has 2 bars then set up one close to the dance floor to satiate everyone and place another one far away from catering area.
Save space for cocktails
If you plan to have cocktail hours in reception area then keep some space around the bars to install cocktail tables to mingle everyone. You can also plan to set the cocktail tables across the edge of dance floors so that guests can get enough space for spreading out.
You can remove them completely after having the dinner or let the guests to enjoy their drinks when their favorite songs are on the loop.
Conclusion
You can plan your wedding reception layout very carefully keeping all the aspects in mind. Whether it’s a private affair or a big fat and star-studded grand evening party, a well-lit and decorated venue can elevate the ambiance to another level. Join hands with Ace Celebrations to take care of your venue and decoration for wedding reception.
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